Share your library with external users

As a library administrator, you can enable external users to access your AODocs library.

Follow these steps:

  • Step 1: Contact the super administrators of your domain. They can whitelist individual users, domains or Google groups. Learn more: Manage external users.
  • Step 2: Add your external users to the library security interface.
  • Step 3: Make sure your external users receive an email with a link to your library.

External users have to access the AODocs user interface. They must follow the link they receive and accept the permissions required to access AODocs library homepage. Learn more: Access an AODocs library as an external user.

Two options are available to share your AODocs library:

In Team Folders or Secured Folders
In all types of library

Note: In our example,
- the administrator of the AODocs library is Bob, bob@demokb.aodocs.com
- the external user who doesn’t have any AODocs account and wants to access Bob's library is external.user1@gmail.com


In Team Folders or Secured Folders

1. Select Administration > Library security.

2. In the Root folder permissions tab, enter the email address of the external user and press Add.

3. Define the external user's permissions.

4. If required, select the checkboxes:

  • Push to every user’s My Drive
  • Notify users via email

Note: You are recommended to select the Notify users via email checkbox. The users will automatically receive an email notification, indicating that they have access to the library. 

  • Prevent viewers from downloading, copying and printing 

A green bar appears on the top of the page.

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Add an external user to your library and send them a notification

Below is the email notification that the external user receives:

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In all types of library

Copy the URL of your AODocs library and send it manually to your external user by email or chat.

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Below is an example of an email notification that the external user could receive:

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Individualized email sent to your external user

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