UFO - Best practices and limitations

The Universal File Opener (UFO) is a Google Chrome extension. It enhances the Google Drive and AODocs experience by allowing you to:

  • open non-Google files locally on your computer using the corresponding software
  • save the changes you made locally back to Google Drive or AODocs

This article provides information and best practices for using UFO:

 General considerations
Restrictions on opening file types
 Using Adobe Acrobat Reader DC with UFO
 Editing files with external references
 Limitations with macOS


General considerations

  • When you open a file locally, the download time depends on the size of the file and your internet bandwidth.
  • If you haven't already defined which software on your computer to use for a specific file type, a prompt appears asking you to select the appropriate software.
  • If you have read only access to a file, you can open it but you can only save it locally.
  • If you want to save a file in Acrobat Reader DC, you may have to select the destination directory. Learn more about using Adobe Acrobat Reader DC with UFO.
  • If you aren't allowed to copy, print or download a file, you can't download it and open it locally with UFO. An error message is displayed. 


Restrictions on opening file types

The UFO button isn't available for files with these extensions:

.ahk  .bat  .cmd  .com .csh  .exe  .ksh  .lnk  .msc  .msi  .ps1  .py  .reg  .scr  .sh  

When you use the UFO button to open files with the following extensions, the message The file [filename] is an executable and will run a command when opened, do you want to continue? appears:

.action .ins .pif .shb .workflow
.app .isu .potm .shs .ws
.as .job .ppam .tlp .wsf
.command .jse .ppsm .u3p .wsh
.crt .msp .pptm .vb .xap
.docm .mst .prg .vbe .xlam
.dotm .osx .reg .vbs .xlm
.gem .otm .scr .vbscript .xlsm
.inf .paf .sct .wiz .xltm

 

Important: This is not an exhaustive list. The message may appear for other types of executable files.


Using Adobe Acrobat Reader DC with UFO

When you save a PDF file after making changes, Adobe Acrobat Reader DC may prompt you to specify where you want to save the file. If the current folder of the file you are editing is not selected by default, you need to navigate and specify the location every time you save a document.

This is a default behavior of Adobe Acrobat Reader DC. It isn't related to UFO - you get the same prompt when you save a file locally without using UFO.

To be able to save files at their current location:

1. In Adobe Reader DC, select the menu Edit > Preferences (Windows) or Acrobat / Adobe Acrobat Reader > Preferences (macOS).

2. Go to the General section.

3. Disable Show online storage when saving files.

image01.png

After disabling this setting, when you save files locally with UFO, they are saved at the current location and uploaded back to Google Drive immediately.

Note: Other PDF reading software, like Acrobat Reader Pro DC (paying) or Foxit Reader (free) don’t have this limitation. They save files to the current location without prompting you to select the location.


Editing files with external references

Some file formats, like Office formats (Excel external references) or AutoCAD (xref) allow you to set references to external files.

This use case is not currently supported by UFO, so you get errors if you try to open files that were created with external references. 


Limitations with macOS

The following minor limitations may occur when you use UFO with macOS.

 

Files open in the background

When you open files using UFO on macOS (macOS X Yosemite 10.10.5 and macOS Sierra version 10.12.3), the files open in the background.

 

UFO notifications don't disappear and are duplicated

On macOs with Chrome 59, notifications don't disappear and are duplicated on your screen when you scroll down.

As a workaround, you can force Chrome to use the Chrome notification system instead of the macOS system. 

1. Open a browser window and enter chrome://flags/

2. Scroll down to display the Enable native notifications flag. 

3. Set the flag to disabled in the drop-down menu.

Screen_Shot_2017-07-11_at_18.29.41.png 

No UFO notifications are displayed

If you don't see any UFO notifications, make sure that your Chrome notifications aren't disabled.

1. Open your Mac System Preferences

2. Select Notifications

3. Make sure these check-boxes are selected:

  • Show notifications on lock screen
  • Show in Notification Center

image02.png 

Was this article helpful?
0 out of 0 found this helpful
Have more questions? Submit a request

Comments

0 comments

Please sign in to leave a comment.