Share files and folders in your Team Folders

Team Folder libraries are visible in Google Drive and owned by your company.

End-users can share files and folders using the standard Google Drive share features. Learn more from the Google Help Center:

The Smartbar brings additional share features for administrators if the following security settings are defined in the Team Folder:

Assuming you're an administrator and you have these security settings defined in your library, this article explains how to:

Share files or folders from Google Drive
Share Google files from the Google editor
Share files from the Google Drive file preview


Share files or folders from Google Drive

1. Select the item you want to share and press Edit file permissions.

2. In the Sharing settings pop-up, select who you want to share the files with.

Note: Depending on the Google Drive sharing policy defined by your G Suite administrator, you may not be able to share files outside your domain or organizational unit. 

3. Set the permission for the users you have chosen:

  • Can view
  • Can edit
  • Can comment

4. Press Done.

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Share Google files from the Google editor

1. Open a Google file.

2. Once the Smartbar is loaded, press Share in the top right of the screen.

The Sharing settings pop-up opens.

Note: Only library administrators and the owner of the document can add people in the Sharing settings popup. Other users must ask the owner to change the sharing settings.

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Share files from the Google Drive file preview

1. Open a file in the Google Drive file preview and select Permissions in the Smartbar menu.

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The Sharing settings pop-up opens.

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