Prevent viewers from downloading, copying and printing

Viewers are library users​ ​who access documents in a read-only mode. By default, viewers can​ ​download,​ ​copy​ ​and​ ​print​ ​attachments.​ ​According​ ​to​ ​your library​ ​permissions,​​​ ​you​ ​can ​​prevent​ ​viewers​ ​from managing​ ​attachments.

As a​ ​library​ ​administrator​, you ​can​ ​manage​ ​this​ ​option at different levels:

Activate the option for a folder or a document
Activate the option for a document class
Activate the option for a library

 

Important:
- Contributors can manage this option for folders and documents only if they are allowed to share items.
- If the option is activated, viewers can't download, copy or print attachments from the attachment preview and from the Google Drive interface.


Activate the option for a folder or a document

Note: If you activate this option for a folder, all its subfolders and documents will be impacted.

1. Select the folder or document to configure.

2. In the action bar, press the Edit document or folder permissions button.

3. Select the Prevent viewers from downloading, copying and printing checkbox.

4. Save your changes.


Activate the option for a document class

Important: This option is only available for Secured Folder and Document Management libraries. Only these libraries type can configure this option from their “Security” tab.

1. Open your library.

2. Open the library administration interface.

3. Under Document classes, open the document class to configure.

4. Press the Security tab.

5. Select the Prevent viewers from downloading, copying and printing checkbox.

6. Save your changes.


Activate the option for a library

Important: If you activate this option, all folders and documents of the library will be impacted.

1. Open your library.

2. Open the Administration menu and select Library security.

3. Select the Root Folder permissions tab.

Note: This tab is available only in Secured Folder libraries and Team Folder libraries.

4. Select the Prevent viewers from downloading, copying and printing checkbox.

5. Save your changes.

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