Administrator roles in the AODocs Retention Module

The AODocs Retention Module has three types of administrator:

  • AODocs super administrators: configured in the AODocs domain administration interface
  • Library administrators: configured in the library administration interface in AODocs libraries
  • Retention super administrators: configured as members of a specific Google Group — learn more: Create Retention super administrators

The table below indicates the permissions of each type of administrator. 

 

AODocs super administrators

Retention super administrators

Library administrators 

List active and pending libraries

icon-check-yellow.png 

Assign and unassign retention schedules to folders in libraries

icon-check-yellow.png

Reload state manually *
(after updating document properties when assigning retention schedules)

icon-check-yellow.png

Recalculate library properties manually *
(after updating document properties when assigning retention schedules)

icons-cross.png 

List all retention schedules

   

Import CSV / Add retention schedules

   icons-cross.png

Edit and deactivate retention schedules

   icons-cross.png

Receive report listing libraries managed by retention schedules

icon-check-yellow.png

icon-check-yellow.png

Receive report listing deleted documents

icon-check-yellow.png

icon-check-yellow.png

Receive report listing documents pending deletion

icon-check-yellow.png 

icon-check-yellow.png

Unlock and relock documents

icon-check-yellow.png

Receive notification of upcoming document deletions

icons-cross.png

icon-check-yellow.png

Receive notifications of deleted documents

icons-cross.png

icon-check-yellow.png

 

Run the purge job **

icons-cross.png icons-cross.png   icons-cross.png

*

These actions are performed by the weekly Retention batch process.

**

The purge job is launched quarterly by the AODocs Retention App.

Action can be carried out on all libraries/documents on the domain

icon-check-yellow.png

Action can be carried out on all libraries/documents managed by this administrator

icons-cross.png

Action is not available for this administrator

 

Learn more:

 

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