Access an AODocs library as an external user

If you're reading this document, it's because an AODocs user (in this article "your collaborator") has shared an AODOcs library with you so you can work together.

AODocs brings enterprise-grade document management features to your Google Drive. AODocs enables you to access a library shared with you by an AODocs user.

This article describes what to do to access your collaborator's library.

Note: In our example:
- your collaborator, the administrator of the AODocs library, is Bob: bob@demokb.aodocs.com
- you are an external user with the email address external.user.aodocs.1@gmail.com, who doesn’t have an AODocs account and wants to access Bob's library

 Prerequisites
Login to your Google Account
Open your collaborator's library
Browse and collaborate in your collaborator's library


Prerequisites

You must have one of the following:

  • a G Suite account (provided by your employer) such as <username>@yourdomain.com
  • a free consumer account such as <username>@gmail.com
  • a free consumer account associated with your professional email address such as <username>@yourdomain.com
    Do it here:
    Sign up Google


Login to your Google Account

Log into your Google account (one of above mentioned accounts).
Do it here: Log in


Open your collaborator's library

To access your collaborator’s library, you must have received a notification by email.

Below is an example of email notification, sent automatically by AODOcs. 

image01.png

To access the AODocs library, follow the URL link. AODocs checks your identity by asking you to accept the permissions required to access AODocs library homepage.

Once you have agreed to AODocs permissions, your collaborator’s library will open in AODocs. You will be able to use AODocs thanks to your Google account (in our example, exteranl.user.aodocs.1@gmail.com) in your collaborator’s domain (in our example, demokb.aodocs.com). 

image02.pngAccessing your collaborator’s AODocs library


Browse and collaborate in your collaborator's library

You can now browse the library your collaborator has shared with you in AODocs.

You can view, create or even upload documents, depending on the library security settings set by your collaborator.

Learn more: Add files and folders as an external user

The document you chose to add is now visible to all members of the library and available from your collaborator’s account.

image03.pngThe new document you created is now available in your collaborator’s library

Learn more about how to use AODocs: AODocs user interface

Note: If you can't access the library that your collaborator shared with you, contact the super administrator of the AODocs domain. They may have forgotten to add you to the library access permissions.

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