As an administrator, when using Google Drive with the AODocs Smartbar extension, you can restore or permanently delete AODocs files. Learn more: Manage deleted documents and folders.
This article explains how to:
Access the AODocs trash from Google Drive
Each AODocs library has a dedicated trash managed by AODocs. To access the AODocs trash for your current library:
1. Open the library folder in Google Drive.
2. Open the More search menu and select Search in current library trash.
3. The list of files in your current library’s trash is displayed. You can view the files but you can't edit them.
Note: You can filter the files in the trash by entering keywords in the search bar before selecting Search in current library trash. Learn more: Search for files in your Team Folders and Secured Folders in Google Drive.
Restore or permanently delete a file from the trash
Note: You can't view folders in your current library's trash. To restore or permanently delete folders, use the AODocs library administration interface. Learn more: Manage deleted documents and folders.
1. To restore a deleted file, press the Restore AODocs file button. After a few moments, the file is moved back to its original location. Its permissions are restored and it is accessible again to library users.
2. To remove a file permanently from the trash, press the Permanently delete AODocs file button.
Note: By default, documents are retained in the trash for a period of 30 days, after which they are permanently deleted. This can be disabled.
Learn more: Manage the retention time of deleted files.
Restore or permanently delete a Google file from the Google editor
As a library administrator, you can view a trashed file in the Google Drive editor and:
- restore it, by pressing the Restore AODocs file button
- permanently remove it, by pressing the Permanently delete AODocs file button
Note: You can restore or permanently delete only Google Docs, Sheets and Slides from the Google editor.
- access the library root folder or the library trash from the breadcrumb
- view its properties and workflow status in read-only; you can't perform a workflow action or edit the AODocs properties on a trashed file
Viewing the AODocs properties of a trashed Google file
Restore or permanently delete a file from the Google Drive file preview
As a library administrator, you can view a trashed file in the Google Drive file preview and directly:
- restore it, by selecting the Restore in the Smartbar menu
- permanently remove it, by pressing the Permanently delete button
- view its properties and workflow status in read-only; you can't perform a workflow action or edit the AODocs properties on a trashed file
Viewing a trashed file in the Google Drive file preview
Note: If you use the navigation buttons in the Google Drive file preview, the Smartbar menu is no longer accessible.