Display, restore or delete files from the trash

As an administator, when using Google Drive with the AODocs Smartbar extension, you can restore or permanently delete AODocs files. Learn more: Manage deleted documents and folders.

This article explains how to:

Access the AODocs trash from Google Drive
Restore or permanently delete a file from the trash
Restore or permanently delete a Google file from the Google editor
 Restore or permanently delete a file from the Google Drive file preview


Access the AODocs trash from Google Drive

Each AODocs library has a dedicated trash managed by AODocs. To access the AODocs trash for your current library:

1. Open the library folder in Google Drive.

2. Open the More search menu and select Search in current library trash.

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3. The list of files in your current library’s trash is displayed. You can view the files but you can't edit them.

Note: You can filter the files in the trash by entering keywords in the search bar before selecting Search in current library trash. Learn more: Search for files in your Team Folders and Secured Folders in Google Drive.


Restore or permanently delete a file from the trash

Note: You can't view folders in your current library's trash. To restore or permanently delete folders, use the AODocs library administration interface. Learn more: Manage deleted documents and folders.

1. To restore a deleted file, press the Restore AODocs file button. After a few moments, the file is moved back to its original location. Its permissions are restored and it is accessible again to library users.

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2. To remove a file permanently from the trash, press the Permanently delete AODocs file button.

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Note: By default, documents are retained in the trash for a period of 30 days, after which they are permanently deleted. This can be disabled. 
Learn more: Manage the retention time of deleted files.


Restore or permanently delete a Google file from the Google editor

As a library administrator, you can view a trashed file in the Google Drive editor and:

  • restore it, by pressing the Restore AODocs file button
  • permanently remove it, by pressing the Permanently delete AODocs file button

Note: You can restore or permanently delete only Google Docs, Sheets and Slides from the Google editor.

  • access the library root folder or the library trash from the breadcrumb
  • view its properties and workflow status in read-only; you can't perform a workflow action or edit the AODocs properties on a trashed file

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Viewing the AODocs properties of a trashed Google file


Restore or permanently delete a file from the Google Drive file preview

As a library administrator, you can view a trashed file in the Google Drive file preview and directly:

  • restore it, by selecting the Restore in the Smartbar menu
  • permanently remove it, by pressing the Permanently delete button
  • view its properties and workflow status in read-only; you can't perform a workflow action or edit the AODocs properties on a trashed file

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Viewing a trashed file in the Google Drive file preview

Note: If you use the navigation buttons in the Google Drive file preview, the Smartbar menu is no longer accessible.

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