As a contributor, you can create a new version of a document. The new version stores the properties, relations, descriptions and attachments of the document.
Important:
– You can view previous versions if you have read access to a document.
– Previous versions of documents are read only.
– Only contributors can create new versions.
This article explains how to:
 Access the Versions panel of a document |
| Create a new version of a document |
| View a previous version of a document |
| Revert a document to a previous version |
| Video: Manage document versions |
Access the Versions panel of a document
1. Open a document.
2. In the sidebar, press the Versions button. The Document versions panel opens. Each version is defined by a version name (or number), a date of creation, a version creator and an optional description of the version.
Note:
– The document page for previous versions may have different sections displayed from the current version.
– Library administrators can customize the display of previous versions of documents differently from the way they're customized for current versions.
Learn more: Manage the display of AODocs documents.
Create a new version of a document
As a contributor, you can create a new version of a document.
1. On the Document versions panel, press the + New Version button.
Note: If library administrators have disabled the manual versioning, the + New Version button won't be available.
2. Enter a name for your new version.
Note: You can’t use the same name as another version of the document.
3. Edit a version description, if required.
4. Press Create.
A new version is created and becomes the current version.
When you create a new version of an AODocs document, the document, its properties and its attachments are duplicated and archived. This is so you can revert to a previous version of a document if required.
Note: It may take a few seconds to create a new version, depending on the number of attachments.
View a previous version of a document
As an AODocs user, you can view the content of a previous version.
1. On the Document versions panel, go to the Previous versions section.
2. Press the View this version button next to the version you want to view. The previous document version opens in a new tab.
3. Press the document attachments to view them.
- Google files are instantly available to view.
- Non-Google files must be downloaded from the Properties tab, in order to be viewed.
Learn more: What are document attachments?
Revert a document to a previous version
As a contributor, you can restore the content of a previous version as a new version.
Note: If library administrators have disabled manual versioning, the Revert to this version button won't be available.
1.On the Document versions panel , press the Revert to this version button next to the required version.
2. Set the name and the description of the new version.
Note: You can’t use the same name as another version of the document.
3. Press Revert. A new version is created. The new version is a copy of the version you reverted from.
Note: Reverting a document to a previous version doesn't change the location of the document. For example, if you moved a document from folder A to folder B and revert the document now located in folder B to a previous version when it was in folder A, the document is reverted but stays in folder B.
Note: When you revert a document to a previous version, you become the creator of the reverted document, even if you didn't create the version you reverted to.