Export documents or folders to a user's My Drive

As an administrator of a Team Folder library or a Secured Folder library, you can export documents and folders from your AODocs library to the My Drive of any user on your domain. 

Notes: 
During the export:
- the properties of exported documents are removed
- in Team Folders, the explicit permissions applied to the exported document or folders in the library are kept
- in Secured Folders, 
any existing sharing permissions on exported documents or folders are removed

1. In a view, select one or more documents and/or folders.

2. Open the More actions menu and select Export. 

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Alternatively, in a document, select Export in the More actions menu. 

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3. In the export pop-up, select Give ownership to a user and press Next.

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4. Enter the email address of the user to whom you want to give ownership and press Export.

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5. You can select the here button to view the progress of the export.

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Details of the job status open in a new tab.

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During the export, AODocs:

  • creates an export folder named Export - [current date and time] containing the selected documents or folders
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  • transfers ownership of the export folder and its contents to the selected user and adds the administrator as editor
  • pushes the export folder into the selected user's My Drive and the administrator's My Drive
  • sends a notification email to the new owner and the administrator

Note: Other administrators and super administrators aren't notified of this action and don't have access to the exported documents. However, this operation is recorded in the library audit log.

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Email notification sent to the new owner

6. When the export is complete, you can:

  • Reload the view (if you exported from a view): to refresh the current view
  • Open export folder: to open the export folder in My Drive

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  • Go the the library homepage (if you exported from the document page): to return to the current library homepage

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