Pre-Release Announcement: AODocs V45

Dear AODocs Users,

We’re pleased to announce that AODocs version 45 is planned to be released next month (November 2017).

Please find the list of changes and features that will change the end-user and administrator experience.

This post is a preliminary, non-exhaustive list of the features launching with AODocs version 45. The actual features and updates in the final release may differ from those listed below. Subscribe to our Announcement List to receive our Release Note.

New features
Improvements
Other changes
Bug fixes


New features

Redesign of the workflow (step 2)

Reminder: With AODocs version 44, we introduced a redesign on how to manage version control in workflows.

In version 45, a new workflow transition Discard checkout is available on draft workflow states.

image01.png

Visible by: Administrators
Category: New element in existing screen

Disable manual versioning

Release 45 introduces a new security setting at the document class level: Disable manual versioning.

When Disable manual versioning is selected, check-out, check-in and discard check-out aren’t available for anyone from the user interface.

image02.png

Visible by: Administrators
Category: New element in existing screen
 

Validation rules for custom properties

Release 45 introduces rules to validate the values of custom properties, according to their field type:

  • String: regular expression
  • Integer and Decimal: range of values
  • Person: restrict to a Google Group or role

image03.png

Visible by: Contributors
Category: New elements in existing screen

image04.png

Visible by: Administrators
Category: New elements in existing screens

image05.png

Visible by: Administrators
Category: New elements in existing screens

image06.png

Visible by: Administrators
Category: New elements in existing screens


Improvements

Workflow transition comments are now available for parallel transitions

On parallel workflow transitions, all validators will be able to leave a comment. If comments are mandatory, all validators will be forced to leave a comment.

 image07.png

Visible by: Users
Category: Changed element in existing screen

Extended drag and drop

You will be able to drag and drop attachments (non-Google files only) to Team Folder libraries and Secured Folder libraries.

image08.png

Visible by: Contributors
Category: Changed elements in existing screen

 

Rename document attachments in Document Management libraries in edit mode

image10.png

Visible by: Contributors
Category: New element in existing screen


Improvements to the Version panel

In the Versions panel of a draft version of the document:

  • the Check-in and Discard draft buttons are available
  • the main version of the document is tagged in the list of previous versions

image12.png

Visible by: Contributors
Category: New elements in existing screen


Other changes

Changes to the AODocs interface

Redesign of the AODocs homepage

On the AODocs homepage, the side navigation and the Create button have been redesigned.

image21.png

Visible by: Users
Category: Changed element in existing screen

Changes to the document page

  • Partial revamping of the action bar

    On the document page, some of the options from the action bar have been moved to a new action bar.

    image13.png

     

    image14.png

    Visible by: Users
    Category: Changed elements in existing screen

     
  • You can no longer move a document to a different folder in edit mode.

image15.png

As of release 45, you can change the folder only via the Folder selection pop-up.

image16.png
Visible by: Contributors
Category: Changed element in existing screen

  •  In the Properties panel of the document page, the sections of a document are separated.

image17.png

Visible by: Users
Category: Changed elements in existing screen

Minor changes to the workflow configuration interface

  • The User actions in workflows panel has been revamped.

image19.png

Visible by: Administrators
Category: Changed element in existing screen

  • The following workflow transitions have been renamed:
    • on specified date/time is now from specified date/time
    • on a specific date (document property) is now from a specific date (document property)

      image20.png
      Visible by: Administrators
      Category: Changed element in existing screen

Miscellaneous enhancements

  • You can set category values to out-dated, so they can no longer be used.
  • You can set the time zone at the library level.
  • The Can comment permission at the workflow state level is available in Secured Folders.
  • Trashed documents are re-organized in the My Drive of the storage account.


 Bug fixes

  • The check-out banner is no longer displayed to users who don’t have access to the draft version of a checked-out document.
  • Hidden properties are now displayed only to administrators in workflow emails.
  • The Copy action (renamed Duplicate) is now hidden if the user can’t create a document from the class.
  • Fix untranslated wording. 
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