Pre-Release Announcement: AODocs V47

Dear AODocs users,

We’re pleased to announce that AODocs version 47 is planned to be released soon (mid June 2018).

Please find below the list of changes and features that will impact the end-user and administrator experience.

This post is a preliminary, non-exhaustive list of the features launching with AODocs version 47. The actual features and updates in the final release may differ from the ones listed below. Subscribe to our Announcement List to receive our Release Note.

 

Main changes for end-users

Improvements to the document page

We’ve made the following improvements to the document page:

  • In Document Management libraries, we've made it easier for users to attach files to AODocs documents. There's now a single button in the sidebar (and in the Attachments section). A popup opens with the choices for attaching files.

image01.png
Visible by: Contributors (in Document Management libraries only) 
Category: Changed elements in existing screen

  • Users can now access full information about completed parallel transitions. We added a button See details in the Transitions panel which opens a history popup. Users can see who validated the parallel transition and when, plus any comments.

image02.png
Visible by: Users 
Category: New element in existing screen

  • When users reopen a document, the workflow Transitions and Comments panel remains expanded or collapsed, according to how it was previously set by the user.
  • In the list of Versions, users can see who created each version.

image03.png
Visible by: Users
Category: New element in existing screen

Improvements to relations

We’ve made the following improvements to the relations feature:

  • In Document Management libraries users can now create related documents (items) from document templates. From a single popup, users can choose to:
    • add an existing document as a related item
    • create a new related item either as a blank document or from a template
  • We reviewed the text in the relations section to improve usability.

image04.png
Visible by: Contributors
Category: New elements in existing screen

Feature improvements for administrators

Improvements to relations

Administrators can define which relations are displayed in the document page and specify their order (by document class).

Improvements to filters in views

Administrators can:

  • activate user filters for String fields (exact search) and reference catalog values 
  • set up filters (not visible to users) to restrict the display of documents according to whether there is a value or not for a given field

Workflow configuration

  • We've extended the workflow condition for Person fields.
  • Administrators can turn off (mute) all notifications sent by a workflow.
  • Administrators can add descriptions to workflow states. The descriptions appear in the new Administrator actions menu; they aren't displayed to end-users.

Miscellaneous

  • Administrators can set the title of documents to be read-only at the class level.
  • Administrators can restrict who can see the recent activity on the document page (library level setting).

Main changes for administrators

Workflow actions from the document page

We've added a popup where administrators can access the following workflow actions from the document page:

  • override workflow validation to finalize the current parallel transition (if any)
  • force the workflow to a different state without performing a transition

ProductImage.png

Visible by: Administrators 
Category: Changed elements in existing screen

  • The Export feature in the document page has been revamped.

image05.png
Visible by: Administrators 
Category: Changed elements in existing screen

Library administration

We’ve revamped the following screens in the library configuration:

  • Manage roles

ProductImage.png
Visible by: Administrators 
Category: Changed elements in existing screen

  • Deleted documents (library trash)

ProductImage.png
Visible by: Administrators 
Category: Changed elements in existing screen

Miscellaneous

  • Polish is no longer supported.
  • Hungarian and Italian are still supported but are no longer updated.
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