Use AODocs bookmarklet - Permission Export

The Permission Export bookmarklet allows users to export permissions of the libraries they have admin rights on. The output of the export can be displayed as a CSV file or a Google Sheet.

Supported pages and permissions
Run Permission Export
Troubleshooting


Supported pages and permissions

Permission Export can only be used from the AODocs homepage. It can retrieve the permissions only on the libraries on which the user who is running the bookmarklet has administrator rights on.

Using the bookmarklet as a super administrator exports the permissions for all libraries on the current domain.


Run Permission Export

1. After installing Permission Export, go on the AODocs homepage with the right permissions.

2.Press Permission Export in your bookmark bar.

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2. The Libraries Permission Export pop-up opens. Choose

  • the libraries from which to export permissions
  • the output file: a CSV file or a Google sheet

Note: By default:
- all the libraries where the user has administrator rights are in the scope of the export
- the output file is a spreadsheet

3. Press Execute to run Permission Export.

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4. A Google sheet is created in My Drive and opens in a new tab or a CSV file is downloaded locally.

The output file contains these columns:

  • Library name
  • Library ID
  • Permission User Name
  • Permission User Email
  • Permission User Role

Each user permission is described on one row.

The permissions extracted from the libraries are the permissions set at the root level of the library. The permissions defined at the document class level, at a folder level, at a document level or at a workflow level are not detailed in the export.

Note: If Google Groups are set at the root level, the name and email of the Google Group  populates the output file. The members of the group aren't listed.


Troubleshooting

If an end-user tries to use Permission Export and has no administrator rights through the entire domain, the Permission Export pop-up displays an error message.


Error message for displayed for viewers or contributors

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